To learn more about the venue, here are some questions about Castle Pines Farm people frequently ask. Click the question to reveal the answer.
Yes, the Castle Pines staff can coordinate event enhancement options at an additional cost. These enhancement options include tables, linens, chairs, tents, dance floor, lighting and drapery. With prior arrangements, a tent can be erected, set-up, and decorated the day before the event provided the venue is not booked on that date. Any enhancements not rented through Castle Pines may be removed the next morning no later than 10:00 a.m. We recommend renting a tent if inclement weather is in the forecast with at least a 30 percent chance or higher for the date of the booked event.
No, we allow our clients to choose their own caterer. All caterers must have copies of their business licenses, certificate of insurance and applicable health certificates and maintain a health department rating of 80 or above. Caterers may use the kitchen for the event for food keeping, food warming, staging, plating and serving; cooking in the kitchen by caterers is not permitted. If the client is using non-licensed friends or self-catering, a letter of release of liability for Castle Pines must be signed by the client.
Set-up and decorating time is provided prior to event based on package selection. Decorations are the sole responsibility of the client. Due to the natural beauty of the craftsmanship, very few floral and/or greenery arrangements may be needed. No decorations are allowed either inside or outside the facility that leave any kind of residue such as masking tape, duct tape or electrical tape. The client and the client’s vendors are responsible for removing all decorations without leaving damages directly following the event rental period, unless special arrangements have been made by Castle Pines. Drafting tape which will not damage surfaces is permissible. Nails, tacks, pins and staples are not allowed. No wire or cord may be hung, tied or draped on any light fixture inside or outside the facility. An additional $150.00 special cleaning fee will be collected if Castle Pines has to remove traces of any of the prohibited items listed above. For the safety of our clients, their guests and the natural wildlife, the following items are prohibited: rice, metallic or other confetti, silly string, glitter or lavender. Items such as bird seed, fresh flower petals, bubbles or sparklers are permitted for the couple’s send-off. All decorations must be flame retardant. Candles must be enclosed in a glass container.
Yes, all contracted musicians must bring their own equipment (sound, speakers, microphones and extension cords). Castle Pines has numerous electrical outlets available in timber-framed pavilion and around the castle. All musical instruments and equipment must be delivered within the allowed set-up time.
Arrangements may be made for caterers, cake delivery and musicians to set-up prior to your event rental time. All deliveries must be coordinated with Castle Pines staff. All vendors must provide appropriate dollies, hand trucks or other moving equipment for the set-up and removal of supplies. Sliding or dragging of equipment is prohibited.
Alcohol may be served at Castle Pines under two (2) conditions: 1) it must be dispensed by a licensed vendor and 2) general liability insurance must be obtained to cover the event. Alcohol may not be served to or consumed by minors. Castle Pines reserves the right to ask the entire party to leave if a minor is consuming alcohol or an adult is providing alcohol to a minor. The client renting the facility shall ensure that no underage drinking is allowed. At any time if the catering staff or Castle Pines staff deems alcohol consumption to be excessive, the staff has the authority to close down all alcohol service and/or evict inebriated guests from the premises. A champagne toast is permissible without following the above outlined conditions.
Yes, a separate refundable clean-up/security deposit of $350 is due at the time of the final payment. The security deposit will be refunded and returned within two weeks, provided the clean up is completed according to the agreed plan and no damage is done to Castle Pines property. Factors that could affect the refund of the security deposit include over-time, extra cleaning, building, or ground damages, etc. All events must end promptly at the designated time. All garbage is to be bagged and must be placed in trash receptacles and decorations removed. The area must be returned to its original condition by the prearranged time.
Castle Pines is not responsible for acts of God or inclement weather; however, every effort will be made to reschedule the event based on availability. In the event of a high rain chance, tent(s) can also be reserved to expand the covered area for an additional fee. It never hurts to have a plan B for a peace of mind.
If reserved times are exceeded (meaning if your event starts earlier or runs later than the reserved time), the $400 per hour fee will be charged if the client takes possession prior to the reserved time on the rental date and/or if the building and property are not vacated by one hour after the reserved event ends. For your protection, guests should be notified of these hours.